![]() This procedure gives users more mailbox storage, and is required so that a retention policy can automatically move items to the archive mailbox. Setting up this policy includes the following tasks:Įnable an archive mailbox for every user in the organization. The steps in this article set up an archiving and retention policy for a fictitious organization named Alpine House. When a message reaches its retention age, it's either moved to the user's archive mailbox or it's deleted. It defines how long a message remains in the mailbox and what action is taken when the message reaches the specified retention age. A retention tag applies retention settings to individual messages and folders in a user's mailbox. Retention tags are linked to an MRM retention policy, that in turn is assigned to a user's mailbox. ![]() The actual rules that determine what items are moved or deleted and when that happens are called retention tags. ![]() This policy moves items to a user's archive mailbox after a specified period of time and also deletes items from the mailbox after they reach a certain age limit. ![]() You do this by creating a Messaging Records Management (MRM) retention policy that you then assign to mailboxes. Microsoft Purview admins can create an archiving and deletion policy that automatically moves items to a user's archive mailbox and automatically deletes items from the mailbox. ![]()
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